Board meeting & AGM gap checker
Board meeting dates in; pass or fail against the 120-day and half-yearly rules and the AGM time limits, as an audit working paper.
Company and year
Board meeting dates
Every board meeting in the calendar year above.
Checks the gap across 1 January. Leave blank if the company was incorporated this year.
Financial years and AGMs
One row per financial year: its year end and the AGM held for it. Leave the AGM blank if none was held.
Board meeting compliance
Overall: Not compliantSection 173(1) — general rule
Fails: 0 meetings held (fewer than 4), max gap 0 days (≤120, OK)At least 4 board meetings a calendar year; no more than 120 days between two consecutive meetings, including across 1 January and after the last meeting (to today). Days are counted between the two meeting dates, leaving out both: meetings on 1 January and 2 May have 120 days between them. The year is still running, so the count of four may yet be met.
No consecutive gaps to show (fewer than two meetings).
AGM timing — section 96
The AGM must be held within 6 months of the financial year end, except the company's first AGM, which may be held within 9 months of the end of its first financial year. The Registrar may extend the ordinary 6-month deadline by up to 3 months for special reasons (not available for the first AGM) — this tool notes that relief exists but does not apply it automatically.
Add at least one financial year end to check AGM timing.
Companies Act 2013, sections 173, 96, and MCA notification G.S.R. 466(E) dated 5 June 2015 for section 8 companies. This tool checks gap and frequency rules only — it does not check quorum (section 174), notice periods, board meetings held through video conferencing restrictions, or any Registrar-granted extension. The 183-day (section 8) and 456-day-equivalent (15-month AGM) figures are calendar-month approximations, called out above; verify against the actual notices and minutes before relying on this for compliance sign-off.
IN SHORT
This free checker takes a year's board meeting dates, the company type and the AGM dates, and tests them against section 173(1) (four meetings a year, no gap over 120 days), the half-yearly rule for an OPC, small or dormant company, the separate section 8 relaxation, and the section 96 AGM time limits, each pass or fail shown with its rule. It exports an Excel working paper for secretarial audit.
STEP BY STEP
How it works
- Pick the company type (normal, OPC, small, dormant or section 8) and the calendar year to check.
- Add every board meeting date and the last meeting of the previous year, then one row per financial year with its year end and AGM date, and tick whether the earliest year is the company's first.
- Read the pass or fail for each rule and the AGM timeline, then download the working paper.
GOOD TO KNOW
Common questions
- How are the days between meetings counted?
- Section 173(1) says not more than 120 days shall intervene between two consecutive meetings. The tool counts the days between the two dates, leaving out both, so meetings on 1 January and 2 May have 120 days between them and pass. It also checks the gap from the previous year's last meeting and the gap still open after the latest meeting.
- Why does a small company get two checks?
- Section 173(5) deems an OPC, small or dormant company compliant if it holds at least one meeting in each half of the calendar year, with a first-half and a second-half meeting at least 90 days apart. It is an alternative, so the tool checks that route first and falls back to the ordinary rule.
- Is a section 8 company's relaxation the same?
- No. Section 8 companies are not in section 173(5). They have a narrower relaxation under G.S.R. 466(E) of 5 June 2015: at least one meeting in every six calendar months, with no minimum gap stated in the notification.
- When is the first AGM due?
- Within nine months of the end of the first financial year, and within six months for every AGM after that. No more than 15 months may pass between two AGMs. The tool uses nine months only when you tick that the earliest year listed is the first.
- Does it check quorum or notice periods?
- No. Only how often meetings were held, the gaps between them and AGM timing; not quorum under section 174, notice periods or video-conferencing rules.